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How can I check the synchronisation status of a multi office?
Go to the module Synchronization. Click on Locations. Select the desired office location. The synchronisation status of a multi-office location is only visible at a primary office location and at the secondary office location concerned.
How do I reset the synchronisation?
The synchronisation needs to be done both in the office and on board the ship. In the office: Go to the module Synchronization. Click on Reset Sync. Answer the verification question with Yes. Click on Create a package to create the first synchronisatio...
How do I copy data to another location?
Select the location you want to copy data from. Go to the module Administration. Click on Data. Select the desired data and click Export. Select the ship to which you want to import the data. Select the same data within Administration > Data and click i...
What does ‘Resume package’ mean?
The button Resume package is visible when a synchronisation package is not completely loaded. This can occur if the loading of the synchronisation package is terminated prematurely owing to the computer being restarted, the database being temporarily inaccessi...
What information does the synchronisation overview contain?
The following columns are visible in the synchronisation overview. Order number: Synchronisation packages are assigned successive numbers and are only loaded if the number of the synchronisation package follows the number of the previous synchronisa...
How do I add a new employee?
Click on New... Complete all required fields Click on Save & close The employee has now been added, but you probably still need to enter additional information in the additional tabs Click on Save
What is the use of the field email for expiry?
In the tab General you can enter an email address for expiry. When an education, document or medical is about to expire, MXSuite will automatically send a notification email to the specified email address. The email will contain an overview of all available...
How do I know which of my employee's documents are about to expire?
Warnings not only give you an overview of the documents that are about to expire but also provide additional information, such as birthdays and a list of people for whom the known qualifications do not correspond to the rank entered. Tabs:Employee expiry: T...
How do I create an appraisal?
Select the employee Click on the tab Appraisal Click on New... Select the type of appraisal you want to complete from the available templates Click on Save & close Complete the form Click on Save & close
How do I fill the work- and rest hours?
The tab Work/rest hours displays a monthly overview of the work and rest hours of the relevant person. When a box (half-hour) is selected, this is considered as time worked. All empty boxes are therefore rest hours. The values in the fields work/rest hours ...
How do I accept the filled work- and rest hours?
The work- and rest hour sheet can be approved by someone who has the proper user rights. To approve the work- rest hour sheet for the month: Select the employee and correct month you want to approve Click on Approve A message appears on top of the work- ...
What do the colours in the work-rest hours mean?
MXSuite distinguishes between rest hours and short breaks. According to MLC 2006 short work breaks are not considered as rest hours. Depending on the settings in MXSuite, a working interruption of a maximum of 2 hours may or may not be counted as rest hours. ...
How do I add a comment to work- and rest hours?
Right-click on a date and select Comment... Enter the comment and click on Save & close Another option is to enter the comment in the last column of the work- and rest hour page.
How do I make a planning?
The Planning section has an overview of the ships with the scheduled crew members listed by rank. Right-click on a non-scheduled part of a rank and click on New... Complete all required fields Click on Save & close or Save & Recurring With the function...
What do the colours mean in the planning?
When safe manning does not require a certain rank to be scheduled, this rank will be displayed as a white line.A red line indicates that this rank is required according to the safe manning, but has not yet been scheduled.
How do I register that an employee is not available?
An employee can be registered as unavailable for planning using a note. Select the employee Click on the tab Activities Click on New and select New note Complete all required fields Enter the date from when the employee is unavailable for planning En...
How do I add a note for an employee?
Select the employee Click on the tab Activities Click on New and select New note Complete all required fields Click on Save & close
When and how do I add a historical planning?
To get an idea of someone's experience level, it can be useful to add the accumulated sailing history. To do so, use the option of historical planning. Follow the steps to add a historical planning: Select the crew member Click on the tab Activities Clic...
How do I create a crew list?
Click on Crew list Select the crew to display on the Crew list Click on Print Select the necessary data in the right-hand column
Projects Basic vs Standard
There are two versions of the Projects module: Basic and Standard.The Basic version is part of the Assets Tasks. The Standard version has more extensive functionality. Projects Basic Projects Standard Name the projects Project start...