# How do I register that an employee is not available?

An employee can be registered as unavailable for planning using a note.

1. Select the employee
2. Click on the tab **Activities**
3. Click on **New** and select **New note**  
    [![crewing-newnote.png](https://docs.mxsuite.nl/uploads/images/gallery/2024-12/scaled-1680-/crewing-newnote.png)](https://docs.mxsuite.nl/uploads/images/gallery/2024-12/crewing-newnote.png)
4. Complete all required fields
5. Enter the date from when the employee is unavailable for planning
6. Enter the date until the employee is unavailable for planning
7. Select a **reason**
8. Click on **Save & close**